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Creating a Virtual or Hybrid Event
Creating a Virtual or Hybrid Event

Participants can manually upload activity onto their fundraising pages, integrate with Strava and track their progress on a leaderboard.

Emma Smith avatar
Written by Emma Smith
Updated over a week ago

What makes a Virtual or Hybrid event type different to the other event types?

  • Activity can be tracked on a leaderboard.

  • Participants can manually upload activities and/or integrate with Strava.

  • Charity uses can choose which activities are allowed through Strava.

  • You can pre-set target distances for your fundraisers or allow them to choose their own activity target.

  • Sub-events cannot be created with a virtual event type.

  • This event type does not have to be used solely for virtual events.

Perfect for: Fitness tracking events, Races.

Click below to jump to

Step 1: Event Details

Log in to Enthuse Events.

Click Manage Events > New Event.

Enter the Event Details

Event Name: Enter the name of the event.

Event Type: Select Virtual or Hybrid Event from the dropdown.

Starts: The date and time your Event starts

Ends: The date and time your Event ends

Virtual Event Format: Choose either a Target Based Event or a Race.

  • Target events allow you to set a target time or distance that participants must complete within the allocated time.

  • Race events are a traditional race format where a participant will complete 1 event on a specified date and time - only their race time will be counted towards the event.

Event Activity Target: Select the required distance and distance unit that registrants must complete.

Manual Activities: Decide on how you would like to accept manual activities. A Manual Activity is any activity that has not been logged 'live' through Strava.

  • Do not allow manual activities for this event - this prevents participants from manually uploading activity onto their fundraising page. The participant must therefore connect to Strava and log 'live' activities only.

  • Allow manual activities to be entered via Strava - participants can manually upload activities through their Strava account e.g. if they forgot to record their activity.

  • Allow users to add manual activities on their fundraising page - this allows participants to add manual activities directly onto their fundraising page but not through Strava.

  • Allow all manual activities - Manual activities can be added through Strava and directly onto the fundraising page.

Allowed Activities - Specify which type of activities you would like to permit through the Strava integration.

Location: The location the event is taking place (if applicable)

Click Continue.

Step 2: Entry Fees

To add an individual entry fee, click New entry fee.

Individual entry fees are ticket/registration places for individuals.

On the Details tab you'll be able to enter the following information

  1. Entry Fee Name: Enter the name for this ticket/registration option.

  2. Event: This should be pre-populated with your event name

  3. Entry Form: Select the registration form you want to connect this ticket/registration option to. If this is your first event you will only have access to individual entry form.

  4. Logo: Upload an image to display next to this ticket/registration option.

  5. Entry Fee: Add the fee amount for this registration option.

  6. Service Fee: Add a service fee amount for this registration option in addition to the entry fee.

  7. Description: Enter a description of this registration option to add detail for potential participants.

  8. Can create/join team: Toggle to give the option for participants to create and join teams.

  9. Team is required: Toggle to make it a mandatory for participants to create or join a team.

  10. Join team only: Toggle to make it so participants can only join teams, not create them.

  11. Visibility: To hide this ticket/registration option from the event page, select Hidden from the dropdown.

Tip! You can edit the default registration form and create unique registration forms for each ticket/ registration option in the Event Settings > Registration Forms area

On the availability tab you'll be able to enter the following information:

  1. Start Sales On: Enter the date when you want this registration option to start.

  2. Available From: Enter the time when you want this registration option to start.

  3. End Sales On: Enter the date when you want this registration option to end.

  4. Available To: Enter the time when you want this registration option to end.

  5. *Entry Limit: Enter the entry limit for this particular registration option.

  6. Minimum Age: Enter a minimum age for the event if you want them to be different than the settings at the event level.

  7. Maximum Age: Enter a maximum age for the event if you want them to be different than the settings at the event level.

  8. Password Protect Form: Toggle to password protect this registration option.

  9. Password: Enter a password if you’ve password protected the registration option.

*Note: This allows you to reserve a dedicated number of places to particular registration options. If you leave the field as 0 it will just deduct as many registrations as that are left from the limit you’ve set at the event level.

Add as many event entry types as you require.

Click Save > Continue

Step 3: Event Branding

First, click Edit theme.

Here you'll have options for your colour scheme, a background image, some custom css, and advanced javascript.

When you are done click Update

Banner Image

The dimensions for this image should be 733x260px and it must be under 1MB.

Add Pre Text

Pre text is text which appears above the registration options and below the event banner image. It can be treated as an ‘About’ section, a space for you to provide any further details about the event.

Add Post Text

Post text is text which appears below the registration options.

Add Sponsor Logo
Click Choose File to select an image from your computer. The image must be smaller than 1MB.
Enter a title for the image in the Title field.
Add a link to the sponsor’s website in the Link field.

Note: You can add multiple sponsors to an event, so be sure to upload them in order of seniority.

Click Continue.

Step 4: Event Preferences

Toggle My dashboard to allow participants to manage their fundraising page, and the date until this option is available.

Toggle Registrations to allow participants to update their registration details after they’ve registered, and the date until this option is available.

Toggle Transfers to allow participants to transfer their place to someone else, the date until this option is available, and the fee they will have to pay to do this.

Click Continue.

You will then see a pop up asking you about confirmation emails, registration forms and fundraising.

You can chose to Preview your event registration page or Go Live

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